Commercial kitchen deep cleaning
A deep clean should leave a paper trail: dated before-and-after photos, scope and recommendations, and a TR19 certificate with grease readings where extraction is involved.
Short answer
After a professional deep clean you should receive a written record: a service report with before-and-after photographs, what was done and any issues found, plus - where extraction is involved - a separate TR19 report with grease readings and a certificate. That paperwork is your evidence for the EHO and your insurer.
A good report records the site and date, the scope of what was cleaned, the products and methods used, before-and-after photographs, any issues found and recommendations, the next service date, and who carried out the work. Some firms add validation such as ATP swabbing or video inspection of ducts for an extra layer of evidence. It is a record you can hand an inspector or auditor without hesitation.
If your canopy, ductwork and fan were cleaned, that comes with its own paperwork: a TR19 compliance certificate confirming the clean was carried out to standard, before-and-after photographs of the canopy, ductwork and fan, pre- and post-clean grease-deposit readings, an engineer's report of work done and issues, and the next service date. This is the document your insurer asks for after a fire - and the split is explained in what a deep clean includes, surface by surface.
The report is the cleaning evidence that feeds your food hygiene records - the part of a hygiene rating built on a documented, signed schedule. It is increasingly an insurance condition: many policies can challenge a claim if you cannot produce current certificates. And it supports your fire risk assessment. For operators running more than one site, keep these reports somewhere central rather than in a drawer at each kitchen - a shared folder or compliance portal means the evidence is retrievable in minutes when an auditor or insurer asks, not days. The next-service dates are a planning tool too, not just a record of the past. As the trade puts it, if you cannot produce the documents, you are effectively non-compliant regardless of whether the work was actually done. Keeping a clean paper trail is its own discipline - see the food hygiene records paper trail and how an EHO report turns into a cleaning plan. The report proves the clean happened and to what standard - but it is evidence, not a rating, and it supports your food safety system rather than replacing it.
Questions
Site and date, the scope of areas cleaned, products and methods, dated before-and-after photographs, any issues found and recommendations, the next service date, and who carried out the work. Some firms add ATP swabbing or video inspection.
Yes. Extraction is cleaned to the TR19 Grease standard and comes with its own paperwork: a compliance certificate, before-and-after photos of canopy, ductwork and fan, pre- and post-clean grease readings, and an engineer's report - the document your insurer asks for.
Because the record is the evidence. It feeds your food hygiene records, is increasingly an insurance condition, and supports your fire risk assessment. Without current documents you are effectively non-compliant even if the work was genuinely done.
Keep them at least until the next clean supersedes them, and longer where your insurer or lease specifies. A retained set of dated reports builds the audit trail an EHO or insurer can ask to see at any time.
No. It is strong evidence for the cleaning part of your records, but a rating also reflects your food safety management and daily practice. The report proves the clean happened to a standard - it supports your system, it does not replace it.
Phoenix Duct Clean · by the numbers
Every Phoenix deep clean comes with a documented record - photographs, scope and, for extraction, a TR19 certificate and grease readings. Call or email for a quote.